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8 Time Management Techniques for Busy People

Learn strategies to gain your time back.

Do you find yourself so overwhelmed with the tasks at hand? You have so many things to do with too little time. You wish there are more than 24 hours in a day and more than 7 days in a week. How you want to have more time, or you have less to do.

In this blog, you will learn strategies to gain your time back.

I am a full-time special education teacher, a newbie in the entrepreneurial world, and the lady of our house. I love summer because I can spend more time doing things to grow my business, doing the things I love, and do household chores. But when school begins, I need to restructure my time to fit all the things that I need to do.

As we all know, there are only so many hours in the day. You can’t store it, nor can you borrow more for later.

When there are so many things to do with limited time, decisions need to be made--what is essential and what is not. What should be done and what can wait, etc.

Only you can decide what you spend your time on. So naturally, you’ll want to spend your time on things that add value to your life. But with life being so busy with jobs, kids, and other activities, how can you have time for those things that matter the most to you?

Try these time management techniques that are made for busy people like you. Learn some strategies that help simplify how you work to get tasks done more efficiently and give you more time to do what you love to do.

Free up your time with the following techniques.

1. Organize your work around your energy levels. Your productivity levels are directly related to your energy levels, so schedule your most demanding tasks when your energy levels are at their highest.

Any low-value tasks that require little energy, such as responding to emails and text messages, can be scheduled for the times when your energy levels are lower.

2. Eat the Frog First. This is what I learn from Brian Tracy. Tackle the most challenging task that can have the most significant positive impact on your life first. Think of that task that you don’t like to do but is very important in your job. For example, paperwork (As a special education teacher, we have so many of that). It will give you relief that you’ve finished that. Keep thinking about completing the tasks that you dreaded will drain your energy. Conquer it by eating it first and get over with it.

3. Make a plan for the day. Before you go to bed, write a to-do list for the next day. When you plan ahead, you’re mentally preparing yourself for any challenges you may face.

This will also help limit procrastination at the start of the day and ensure that you work faster and more efficiently.

4. Prioritize tasks. In Stephen Covey’s book “ 7 Habits of Highly Effective People,” he emphasizes prioritizing our activities according to the level of urgency and importance. Evaluate your tasks which tasks are urgent and important, and do them first. The tasks that are not urgent and not important, like updating your status on Facebook, can be done when you have extra time unless Facebook is one of the major sources of your living.

5. Learn to outsource or delegate. You don’t have to complete every task yourself. Especially those low-priority tasks. Sometimes it’s better to outsource these tasks, so you can focus your attention on the more pressing tasks.

6. Automate repetitive tasks. Nowadays, there is technology available that can help automate many of your tasks. For example, there are tools to schedule your social media postings, create canned email responses, and automatically fill in online forms at the touch of a button.

7. Cut out distractions. When you are distracted, it can take a while to get your focus back. This can significantly limit your productivity.

Here are some tips to eliminate distractions

● Consider turning off the notifications on your phone or put your phone away from you when you are tackling challenging tasks that require your focus.

● Invest in a pair of headphones, as this makes others less likely to approach you when you have them on. It will also lessen the outside noise.

● Avoid browsing social media. Social media is a haven of distraction. If you want to increase productivity, refrain from checking your social media feeds.

● Have a distraction notebook. You write down the things that come to your mind while doing important tasks. For example, suppose you are a special education teacher, and you are writing an IEP. Then, you remember that you need to meet with a gen ed teacher about your student, write it down. In so doing, it will stop bothering your mind, and you will not forget it. Then, you can act on it when you are done.

8. Realize that things don’t need to be perfect. It’s easy to get caught up in trying to make everything perfect. However, perfectionism will slow you down and could result in deadlines being missed.

What helps me beat perfectionism is telling myself that I do my best in the things I do. This is perfect for me at this time.

To start, try each of these techniques. Once you find those that work best for your unique situation, use them daily. Your productivity will increase, and you’ll save precious time in your busy life. Thus, you will have the time to do the things that make you happy and matter to you the most.

If you want additional strategy on how you can save time in your day, download our free resource, “Time Management for Busy Working Women.”

Dolly Oksman is the Founder of Love. Heal. Believe. Holistic Health Wellness. She is a Special Education Teacher, Behavior Analyst & Certified Wellness and Self-Love Coach.

Dolly recovers from her struggle for having a very low self-esteem that caused her so much stress and affects her over all well-being. Now Dolly support women who are stressed and emotionally overwhelmed to rekindle the joy in helping others by showing them how to love themselves and connect with God.



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